We all know the phrase “mark your calendars” has been a go-to for reminding someone to save a particular date. However, in today’s world of diverse communication styles, it’s refreshing to have alternatives that can better suit the tone of an event or invitation. Whether you’re crafting event reminders, sending formal event invitations, or coming up with creative event reminders, it’s crucial to engage your audience while keeping your message clear. In this article, we’ll explore 10 other ways to say “Mark Your Calendars”, with scenario examples to make each phrase come to life.
10 Other Ways to Say “Mark Your Calendars”
- Save the Date
- Circle the Date
- Note the Date
- Block Off This Day
- Keep the Day Open
- Highlight This Date
- Put This on Your Agenda
- Reserve This Date
- Pencil This In
- Don’t Forget This Date
1. Save the Date
“Save the date” is perhaps the most commonly used phrase when it comes to event reminders. It’s short, straightforward, and has a sense of urgency that makes it effective. This phrase works particularly well in event invitations when you want to give your guests a heads-up well in advance, allowing them to plan accordingly.
Scenario: Save the Date for a Wedding
Subject: Save the Date: Emma & Jake’s Wedding!
Hi Sarah,
I hope you’re doing well! We have some exciting news to share. Emma and Jake are tying the knot on June 10th, and we’d love for you to join us in celebrating this special day.
Please save the date and keep an eye out for more details coming your way soon!
Best regards,
Jessica
Why it works: This simple, friendly phrase lets the recipient know the event’s importance without overwhelming them. It’s effective in casual event reminders as well as more formal ones.
2. Circle the Date
Another excellent alternative to “mark your calendars” is “circle the date”. It feels more action-oriented, almost like you’re highlighting the event’s significance on your calendar. It’s a subtle reminder that this date should stand out.
Scenario: Circle the Date for a Corporate Meeting
Subject: Circle the Date for the Annual Sales Conference
Dear Team,
I hope you’re all doing great! I wanted to give everyone a heads-up about our Annual Sales Conference happening on February 15th.
Please circle the date in your calendars, as it’s going to be an important day filled with updates, workshops, and team-building activities. More details will follow soon.
Best,
Mark
Why it works: This phrase adds a little flair to event communication without being too casual. It’s a great choice for professional event communication when you want to maintain a business-like tone.
3. Note the Date
Sometimes a softer tone can be more effective in engaging your audience. “Note the date” strikes a perfect balance between friendly and professional, making it versatile for both formal event invitations and casual event reminders.
Scenario: Note the Date for a Birthday Party
Subject: Note the Date for Maria’s Birthday Bash!
Hey Tom,
Exciting news — Maria’s birthday party is coming up on July 25th, and we’re planning something extra special this year!
Please note the date in your calendar. We’ll send more details as we get closer to the event. It’s going to be a blast, and we’d love for you to be there!
Best,
Sarah
Why it works: This phrase is perfect for casual but meaningful invitations. It doesn’t feel too pushy, but it still lets the reader know the date should be remembered.
4. Block Off This Day
If you need to convey the importance of setting aside a specific amount of time for an event, “block off this day” does the job. It gives a sense of commitment and indicates that the event requires a focused presence.
Scenario: Block Off This Day for a Workshop
Subject: Block Off This Day for the Creative Writing Workshop
Dear Emily,
I’m thrilled to invite you to our Creative Writing Workshop on March 8th!
Please block off this day in your calendar, as it will be a full day of insightful writing sessions, guest speakers, and collaborative discussions. We’re confident it will be a rewarding experience for all attendees.
Warm regards,
James
Why it works: “Block off” emphasizes the importance of reserving uninterrupted time. It’s particularly useful when the event spans several hours or the entire day.
5. Keep the Day Open
If you’re sending tentative event scheduling details or want a more relaxed way of reminding someone about an event, “keep the day open” is perfect. It feels more laid-back and can also be used for informal events.
Scenario: Keep the Day Open for a Friends’ Gathering
Subject: Keep the Day Open for Our Annual Friends’ Gathering
Hi Rachel,
I hope everything’s going well! We’re planning our annual friends’ gathering on August 12th, and we’d love for you to be part of the fun.
Please keep the day open and we’ll send out more details soon.
Cheers,
Liam
Why it works: This phrase is ideal for casual event reminders, especially when the event itself is low-pressure. It conveys excitement without pushing for a firm commitment right away.
6. Highlight This Date
For a more engaging and action-oriented reminder, “highlight this date” works well. It’s visually vivid, asking the recipient to mentally “highlight” the importance of the day, which fits nicely in both personal and professional contexts.
Scenario: Highlight This Date for a Charity Gala
Subject: Highlight This Date for the Annual Charity Gala
Dear John,
We’re excited to announce the Annual Charity Gala will take place on November 4th this year!
Please highlight this date in your calendar. It’s a night filled with entertainment, fine dining, and a cause worth supporting. Stay tuned for more details!
Best regards,
Catherine
Why it works: This is a great choice for formal event invitations where you want to emphasize the event’s significance and encourage the recipient to make a note of the date.
7. Put This on Your Agenda
In professional settings, particularly for business events, “put this on your agenda” can be a more appropriate phrase. It gives the sense of adding the event to a structured list of priorities.
Scenario: Put This on Your Agenda for a Board Meeting
Subject: Put This on Your Agenda for the Upcoming Board Meeting
Dear Board Members,
I’d like to inform you that the next Board Meeting will be held on April 21st.
Please put this on your agenda, as we will be covering key topics regarding the future direction of the company. A detailed agenda will be shared in advance.
Best,
Sophia
Why it works: This phrase fits perfectly for professional event communication, where a more structured tone is appropriate. It suggests the event should be treated as an official priority.
8. Reserve This Date
If you want to ensure someone holds the date exclusively for your event, “reserve this date” conveys the need for commitment. This is often used for important events that may require significant travel or advanced planning.
Scenario: Reserve This Date for a Conference
Subject: Reserve This Date for the Annual Tech Conference
Dear Alex,
We are excited to announce that our Annual Tech Conference will take place on October 3rd this year.
Please reserve this date in your calendar. This event will feature keynote speakers, workshops, and discussions on the latest tech trends. We’ll send out more information soon!
Best regards,
Tom
Why it works: This phrase suggests the recipient must prioritize the event, making it ideal for large-scale professional event communication or formal event invitations.
9. Pencil This In
Mark Your Calendars, Sometimes, people need a bit more flexibility, especially when schedules are tentative. “Pencil this in” is a polite way to suggest that someone should tentatively block out a time without fully committing. It works well when event details may change.
Scenario: Pencil This In for a Casual Dinner Gathering
Subject: Pencil This In for a Casual Dinner
Hi Mark,
I’m planning a casual dinner gathering on March 18th, and I’d love for you to join!
Please pencil this in for now, as I’ll finalize the details soon. It’s going to be a relaxed evening with great food and conversation.
Cheers,
Hannah
Why it works: “Pencil this in” is great for informal settings where the date might still be subject to change, but you want to make sure your recipient sets aside the time.
10. Don’t Forget This Date
For a more direct approach, “don’t forget this date” offers a friendly nudge, especially when the date is approaching and you want to emphasize its importance.
Scenario: Don’t Forget This Date for an Online Webinar
Subject: Don’t Forget This Date for the Upcoming Webinar!
Hello Michelle,
I just wanted to send a quick reminder that our Webinar on Digital Marketing is happening on May 5th!
Don’t forget this date — it’s going to be an insightful session with plenty of actionable takeaways. You won’t want to miss it!
Best,
Olivia
Why it works: This phrase serves as a reminder strategy and adds a sense of urgency. It’s best for last-minute event reminders or when the event is crucial for your audience’s success.
Conclusion: Using the Right Event Reminder Phrases
Mark Your Calendars, Choosing the right event reminder phrases can make all the difference in how your audience engages with your event invitations. Whether you opt for a casual “circle the date” or a more formal “reserve this date,” the key is tailoring your communication to fit the event significance and the audience’s expectations.
Remember, the more engaging your event communication is, the more likely your audience will respond positively. Use creative event reminders to ensure your message stands out, and consider the tone that fits your event planning style. After all, effective audience engagement starts with the right words!
Harley Rose is a seasoned expert in English grammar and writing tips, blending years of knowledge and a love for language into her work. With a sharp eye for detail and a talent for making grammar accessible, Harley shares practical insights that help readers write with precision and flair. Her content is ideal for anyone looking to strengthen their writing skills and express themselves with confidence.