When it comes to event planning and reminding people about important dates, the phrase “mark your calendars” is often used. But let’s face it, there’s more than one way to get the point across. Whether you’re sending out event reminders, calendar reminders, or an event invitation, using a variety of communication strategies can make your messages feel fresh and engaging. In this article, we’ll explore 10 other ways to say “mark your calendars,” and provide examples for each so you can use them in your email communication or other contexts.
Here are the 10 points in bullet form:
Save the Date
Block Off the Date for This Event
Keep the Date Open
Date Reminder: Don’t Miss This Event!
Calendar Notification for an Upcoming Event
This Event is Just Around the Corner
Heads Up About an Important Event
Set a Reminder for This Event
Remember to Save the Date
1. “Save the Date”
A classic and widely recognized phrase, “Save the Date” is an invitation that asks the recipient to block off time for an event. Whether you’re planning a wedding or a corporate seminar, this phrase works wonders to let attendees know that an important event is coming up.
Example:
Subject: Save the Date for Our Annual Gala!
Dear Sarah,
I hope this message finds you well! I wanted to send a quick note to save the date for our Annual Gala on March 10, 2025. It’s going to be a spectacular evening, and we’d love for you to be there.
Stay tuned for more details and a formal event invitation coming your way soon.
Best,
John
2. “Block Off the Date for This Event”
Another casual but effective way to remind people of an important date is by asking them to block off the date. This phrase suggests a commitment to keeping the date open for something worthwhile.
Example:
Subject: Block Off the Date for Our Networking Event!
Hey James,
I hope you’re doing well! Just wanted to let you know to block off the date of April 5th for our next networking event. It’ll be an evening full of great conversations and opportunities.
Look out for the official event reminder email with more details soon.
Cheers,
Michael
3. “Keep the Date Open”
If you’re planning a social or more informal event, asking someone to keep the date open can feel friendly and approachable. It’s an excellent phrase for those who want to let guests know something exciting is coming up but aren’t ready to share all the specifics yet.
Example:
Subject: Keep the Date Open for a Surprise!
Hi Kelly,
I wanted to send a quick note to let you know to keep the date open on June 22nd! We have a special surprise event planned, and I think you’ll really enjoy it.
More details to come soon.
Best,
Emily
4. “Date Reminder: Don’t Miss This Event!”
When you need to emphasize the importance of an event, especially when the date reminders are time-sensitive, you can directly tell your recipients “don’t miss this event.” This creates a sense of urgency, ensuring people prioritize the occasion.
Example:
Subject: Date Reminder: Don’t Miss This Event!
Dear Brian,
Just a friendly date reminder that our Annual Conference is right around the corner—January 20th. Don’t miss this incredible opportunity to network and learn from industry leaders.
I look forward to seeing you there!
Best regards,
Linda
5. “Calendar Notification for an Upcoming Event”
If you’re crafting a more formal event reminder email, you can use a phrase like “calendar notification” to convey a professional tone. This is especially useful in professional email language when sending event reminders for corporate events or meetings.
Example:
Subject: Calendar Notification for an Upcoming Conference
Dear Michael,
I would like to send you a calendar notification for our upcoming annual strategy meeting on February 15th, 2025. This is a critical meeting, and your attendance is essential.
Please mark your calendar and prepare for the discussions ahead.
Kind regards,
Jessica
6. “This Event is Just Around the Corner”
When you want to inject a bit of excitement into the event announcement email, use the phrase “just around the corner” to remind recipients that the event is approaching quickly. This can work well for both formal event reminders and casual event reminders.
Example:
Subject: This Event is Just Around the Corner – Don’t Forget!
Hi Tom,
Just a quick reminder that our Holiday Mixer is just around the corner—on December 18th! It’s going to be a fun evening with food, drinks, and plenty of networking.
We can’t wait to see you there!
Warm regards,
Rachel
7. “Heads Up About an Important Event”
If you want to add a more informal touch, use “heads up” to casually remind people of an upcoming event. This phrase is excellent for casual event language when you want to inform people without sounding too formal.
Example:
Subject: Heads Up About an Important Event
Hey Jason,
Just a heads up—our company picnic is coming up on July 12th! We’ll be enjoying a day of outdoor fun, so be sure to mark your calendars and join us.
Looking forward to it!
Cheers,
Sophie
8. “Set a Reminder for This Event”
Using the phrase “set a reminder” is a straightforward and clear way to suggest that someone needs to remember an event on a particular date. This works well in both professional email for events and casual event reminders.
Example:
Subject: Set a Reminder for This Event
Hi Alex,
Mark Your Calendars, I wanted to remind you to set a reminder for our leadership seminar on April 18th. It’s going to be a valuable event with keynotes from industry experts.
Please be sure to schedule this on your calendar.
Best regards,
Anna
9. “Remember to Save the Date”
A slight variation on “save the date”, this phrase works especially well when you’re sending out date reminders for events that people might be excited about, like weddings, holidays, or social gatherings.
Example:
Subject: Remember to Save the Date for Our Annual Retreat!
Hi Karen,
Just wanted to drop you a quick note to remember to save the date for our Annual Retreat, taking place September 10-12. We’ve got some great activities planned, and we’d love for you to join us.
I’ll send more details soon.
Best,
Mark
10. “This Date Is One You Won’t Want to Miss”
When the event you’re reminding people about is extraordinary or special, “This date is one you won’t want to miss” helps add excitement and urgency. It’s perfect for creative date reminders and events that promise to be memorable.
Example:
Subject: This Date Is One You Won’t Want to Miss – Annual Awards Ceremony
Dear Laura,
I wanted to make sure you don’t forget that our Annual Awards Ceremony is on October 5th. This is one of the highlights of the year, and I know you won’t want to miss it!
Looking forward to celebrating with you!
Best,
David
Conclusion:
Effective Event Reminders for Every Occasion
Mark Your Calendars, No matter what type of event you’re hosting, sending out effective event reminders is crucial for ensuring people attend and enjoy your event. By using a variety of calendar notification phrases, date scheduling phrases, and different styles of event communication, you can engage your audience in an exciting way.
Whether it’s a formal event reminder email, a casual event reminder, or an email language for event reminders, these phrases can help elevate your communication, make your reminders stand out, and ensure that your event is well-attended.
So, the next time you’re drafting an event invitation, be sure to play around with these phrases. They’ll not only make your emails more dynamic, but they’ll also help you stay on top of the game in event planning!
Harley Rose is a seasoned expert in English grammar and writing tips, blending years of knowledge and a love for language into her work. With a sharp eye for detail and a talent for making grammar accessible, Harley shares practical insights that help readers write with precision and flair. Her content is ideal for anyone looking to strengthen their writing skills and express themselves with confidence.